{{topic|IBID}}

=iBID Referral=
Referral fields provide information about the referrer and referring hospital, treatment the patient has received prior to arrival at the burn service, recording relevant members of staff and the decisions taken once the patient has arrived, through to the placement of the patient in the relevant ward.

Fields marked with two red stars are Key Performance Indicator (KPI) required fields, fields with one grey star are important and must be completed wherever possible. Failure to complete the marked fields will generate a validation error, information not present at the time of referral can be filled in once the information becomes available.

[[File:Referral2.jpg]]

=Referral Details=

[[File:Referralfairstaidgiven.jpg|left|300px|First Aid Given]]
 
''First Aid Given'' - Tick the box if any First Aid was given. If this box is ticked it will generate extra fields to allow further information regarding First Aid given prior to the referral.

''First Aid Delay in Minutes'':- Type in the time delay in minutes from the time of the burn injury to the time First Aid was given; this can be at the scene or upon arrival at the hospital.

''First Aid Type'':- Pick from the drop down list for type of First Aid.

''First Aid Comments'':- A searchable free type box for any additional details relevant to the treatment given to the patient.
 
[[File:ReferralDetails2.jpg|left|300px]]
The
''UK Tarn ID Reference'':- If the UK TARN record reference number is known it should be entered in this field. UK TARN record reference number is used by the Trauma Audit and Research Network to calculate the likely rates of survival for particular injuries or combinations of injuries, taking into account age, gender and the patient’s physical response to their injuries.

''Referred By'':- What is the name of the referring service provider.

''Referral Site'':- Choose from the drop down menu list what best describes the service or source the initial referral come from. If any more accurate description is available that is not in the menu structure, this can be entered in the associated text box.

''Referral Staff'':- Type the name of the member of staff dealing with the case at the referring hospital.

''Host Referral Site'':- Choose a Referral Site from drop down list. For those users with relevant permissions, this field is editable and new referral sites can be added. Please see instructions below.

''Referrer Telephone'':- Type the telephone number of the person responsible for referring the patient to the host referral site.

''Referrer Contact Details'':- The referrer could be a district nurse or a GP for instance. This box allows you to enter as much information regarding the referrer as possible.

''Referral Date'':- This is an essential field for completion. This should be the first date at which contact was made with the burn service in order to make a referral rather than to ask for advice. There is an option to choose a date the calendar by clicking the calendar icon or free type in the the referral date box.

''Referral Time'':- This is an essential field for completion as this field is pivotal in the analysis and reporting of burn injuries, and should record the time the referral was made.

''Referral Comments'':- A searchable free type box that allows as much detail as possible regarding the referral be entered.
 

===Adding a Host Referral Site===

From the iBID Dashboard toolbar, select the "Tools" option.

[[File:ToolsOption.jpg|150px]]

 

Then select "Settings"
 

A system Settings Screen will open.
 

[[File:SystemSettings.jpg|550px]]

Click The "Manage Lookups" option form the options list on the left.

From the Manage Local Lookups List select "IBID Host Referral Site".

[[File:ManageLocalLookupLists2.jpg|250px]]

Click the "New" button if there is any information already present form a recent addition to the list.

Type the order the entry is to occupy in the lookup list, enter a lookup code and then the name of the Host Referral Site into the Description box.

Choose the "OK" button and the Host Referral Site Name will be entered in to the "List Contents" box.

Items in the List Contents box will now appear in the "Host Referral Site" drop down list.
 
 

=Referral Assessment TBSA=
[[File:ReferralAssessementTBSA.jpg|left|200jpg|Referral Assessment TBSA]]
''Referral S & SD'':- Enter the portion of the burn that is superficial (S) and superficial dermal (SD), as assessed by the referrer.

''Referral DD & FT'':- Enter the portion of the burn that is deep dermal (DD) and full thickness (FT), as assessed by the referrer.

''Referral Total'':- There is no need to type into this field as the information you have entered into two fields above automatically generates a total body surface area (TBSA) of burn injury.
 
 

=Additional Referral Information=

[[File:Aditional referral Information.jpg|left]]
Enter any further details regarding the referral into free type box.

''Treatment to date'':- This is a free text field and you can fill in as much information as possible regarding the treatment the patient has received up to the point of referral.

''Decision Support'':- Choose from drop down list what best describes the how the decision to support the referral to the burn service was made.
 
 

=Referral Justification=

[[File:Referral justification.jpg|left|300jpg|Referral Justified]]
 
''Referral Justification'':- Choose the relevant tick box(es) that which best describes the justification for the referral of the patient to the burn service.
 
''Referral Justification Text box'':- Enter details and reasons why the patient should be referred.
 
''Referral Accuracy'':- Choose from drop down list and choose whether the referral was accurate or not accurate.
 

=Transfer/Bed Info=
[[File:TransferBedInfo.jpg|left|600jpg|Transfer Bed Info]]
''NBBB Involved in Ref'':- If the National Burn Bed Bureau (NBBB) were involved in the providing bed or transfer information click to put a tick box.

''NBBB Bed Level'':- Choose from the drop down list that which describes the level of care and monitoring requested for the patient on the referral transfer form. A full description of these menu items are available from the National Burn Care Review.

''Initial Response'':- All referrals once received should be recorded as either Accept or Refuse. The decisions about Accepting or Refusing a referral will be made by the clinical team at the burn service. This is a Key Performance Indicator (KPI) required field.

''Initial Action'':- Menu items available for this field are based on the option chosen in the Initial Response field. If in Initial Response you choose Accept, options in Initial Action are: Accept for Admission or Accept for Assessment. If you choose Refuse in Initial Response, options available in Initial Action are: Refuse no bed or Refuse no staff. This is a Key Performance Indicator (KPI) required field.

''Transport Type'':- Enter the type of transport predominantly used in transferring the patient to the burn service from either the scene of the accident or from the Emergency Department.

''No. of Journeys'':- Enter the number of journeys the patient made from the scene of the incident to arrival in the burn service eg; scene of incident to ED, ED to burn service equals 2 journeys.

''Reason For Transfer Delay'':- This is a free text field for you to state the reason for the delay in transferring the patient to the burn service. If there was no delay in transfer, there is no need to complete this field.
 

=Outreach Team (BORT - Burns Outreach Team)=

The Burns Outreach Team provides a multi-disciplinary assessment for patients referred to the Outreach service. Delivery of care by the Outreach Team can be done in a variety of settings such as in, out patient clinics, visits to the patient's home or seeing a patient on a hospital ward. The Outreach Team provide all aspects of burn wound management, scarring and aftercare support and education for professionals providing a service to burn injured patients.

The section below can be used to record information about a patient in two ways. First by the Burns Outreach Team:

[[File:BORT.jpg|left|200jpg|BORT]]
''Date of First OR (Outreach) Visit'':- Enter the date the patient's first visit to the burns outreach service.

''Where First Seen'':- Where within the burn service was the patient first seen? Choose from the drop down list what best describes where the initial assessment by the Burns Outreach Team took place. For example; if the patient was seen in the clinic choose clinic on site, if seen in their own home choose home, if seen on a ward within your own hospital choose hospital was on site

''DNA (Did Not Attend) Appointment'':- If the patient did not attend their appointment click into the box to put a tick.
 

The second way in which to use this section other than for Burns Outreach is to record where a patient has been first seen by members of the burns clinical team prior to the patient being admitted onto the burns ward.

[[File:BORT.jpg|left|200jpg|BORT]]
''Date of First OR (Outreach) Visit'':- Leave this blank if the patient was not seen by the Burns Outreach Team.

''Where First Seen'':- Choose from the drop down list what best describes where the patient has been seen and assessed by members of the burns team. For example, if a patient with a major burn was seen by the burns clinical team in the Emergency Department, record this as ED on site. If the patient was seen on the burns ward as they are admitted enter hospital ward on site, if the patient is seen as on the ward as there is no out patient clinic available, click on burn ward attender

''DNA (Did Not Attend) Appointment'':- If the patient has been referred for admission, leave this field blank.

 

=Attendance=

This section requires completion for both a Burns Outreach referral or a referring for admission, as the fields are Key Performance Indicator (KPI) required date and time fields.

[[File:Attendance.jpg|left|22jpg|Attendance]]''Assessment Date'':- In the case of a Burns Outreach Team visit assessment enter the date the attended.

In the event the patient has been assessed by members of the burns clinical team for admission, enter the date assessed. The date in the Assessment Date field can be different to that entered in the Admission Date field because a patient can be assessed in the Emergency Department first but then not be admitted to the Burns Service for some time after that.

''Assessment time'':- Enter the time the patient was assessed.

Once the Referral fields have been completed and if the patient has been accepted for admission, the Admission fields need to be completed. For further information on Admission fields please follow link to [[iBID Admission]]

= Editor Types =

{{Editor Types}}

[[category:User Help]]
[[category:AquilaCRS]]
[[category:IBID]]

File:ManageLocalLookupLists2.jpg

2020-09-03T10:02:22Z

Jan:

IBID Referral

2020-09-03T09:59:48Z

Jan: /* Adding a Host Referral Site */

{{topic|IBID}}

=iBID Referral=
Referral fields provide information about the referrer and referring hospital, treatment the patient has received prior to arrival at the burn service, recording relevant members of staff and the decisions taken once the patient has arrived, through to the placement of the patient in the relevant ward.

Fields marked with two red stars are Key Performance Indicator (KPI) required fields, fields with one grey star are important and must be completed wherever possible. Failure to complete the marked fields will generate a validation error, information not present at the time of referral can be filled in once the information becomes available.

[[File:Referral2.jpg]]

=Referral Details=

[[File:Referralfairstaidgiven.jpg|left|300px|First Aid Given]]
 
''First Aid Given'' - Tick the box if any First Aid was given. If this box is ticked it will generate extra fields to allow further information regarding First Aid given prior to the referral.

''First Aid Delay in Minutes'':- Type in the time delay in minutes from the time of the burn injury to the time First Aid was given; this can be at the scene or upon arrival at the hospital.

''First Aid Type'':- Pick from the drop down list for type of First Aid.

''First Aid Comments'':- A searchable free type box for any additional details relevant to the treatment given to the patient.
 
[[File:ReferralDetails2.jpg|left|300px]]
The
''UK Tarn ID Reference'':- If the UK TARN record reference number is known it should be entered in this field. UK TARN record reference number is used by the Trauma Audit and Research Network to calculate the likely rates of survival for particular injuries or combinations of injuries, taking into account age, gender and the patient’s physical response to their injuries.

''Referred By'':- What is the name of the referring service provider.

''Referral Site'':- Choose from the drop down menu list what best describes the service or source the initial referral come from. If any more accurate description is available that is not in the menu structure, this can be entered in the associated text box.

''Referral Staff'':- Type the name of the member of staff dealing with the case at the referring hospital.

''Host Referral Site'':- Choose a Referral Site from drop down list. For those users with relevant permissions, this field is editable and new referral sites can be added. Please see instructions below.

''Referrer Telephone'':- Type the telephone number of the person responsible for referring the patient to the host referral site.

''Referrer Contact Details'':- The referrer could be a district nurse or a GP for instance. This box allows you to enter as much information regarding the referrer as possible.

''Referral Date'':- This is an essential field for completion. This should be the first date at which contact was made with the burn service in order to make a referral rather than to ask for advice. There is an option to choose a date the calendar by clicking the calendar icon or free type in the the referral date box.

''Referral Time'':- This is an essential field for completion as this field is pivotal in the analysis and reporting of burn injuries, and should record the time the referral was made.

''Referral Comments'':- A searchable free type box that allows as much detail as possible regarding the referral be entered.
 

===Adding a Host Referral Site===

From the iBID Dashboard toolbar, select the "Tools" option.

[[File:ToolsOption.jpg|150px]]

 

Then select "Settings"
 

A system Settings Screen will open.
 

[[File:SystemSettings.jpg|550px]]

Click The "Manage Lookups" option form the options list on the left.

From the Manage Local Lookups List select "IBID Host Referral Site".

[[File:ManageLocalLookupLists.jpg]]

Click the "New" button if there is any information already present form a recent addition to the list.

Type the order the entry is to occupy in the lookup list, enter a lookup code and then the name of the Host Referral Site into the Description box.

Choose the "OK" button and the Host Referral Site Name will be entered in to the "List Contents" box.

Items in the List Contents box will now appear in the "Host Referral Site" drop down list.
 
 

=Referral Assessment TBSA=
[[File:ReferralAssessementTBSA.jpg|left|200jpg|Referral Assessment TBSA]]
''Referral S & SD'':- Enter the portion of the burn that is superficial (S) and superficial dermal (SD), as assessed by the referrer.

''Referral DD & FT'':- Enter the portion of the burn that is deep dermal (DD) and full thickness (FT), as assessed by the referrer.

''Referral Total'':- There is no need to type into this field as the information you have entered into two fields above automatically generates a total body surface area (TBSA) of burn injury.
 
 

=Additional Referral Information=

[[File:Aditional referral Information.jpg|left]]
Enter any further details regarding the referral into free type box.

''Treatment to date'':- This is a free text field and you can fill in as much information as possible regarding the treatment the patient has received up to the point of referral.

''Decision Support'':- Choose from drop down list what best describes the how the decision to support the referral to the burn service was made.
 
 

=Referral Justification=

[[File:Referral justification.jpg|left|300jpg|Referral Justified]]
 
''Referral Justification'':- Choose the relevant tick box(es) that which best describes the justification for the referral of the patient to the burn service.
 
''Referral Justification Text box'':- Enter details and reasons why the patient should be referred.
 
''Referral Accuracy'':- Choose from drop down list and choose whether the referral was accurate or not accurate.
 

=Transfer/Bed Info=
[[File:TransferBedInfo.jpg|left|600jpg|Transfer Bed Info]]
''NBBB Involved in Ref'':- If the National Burn Bed Bureau (NBBB) were involved in the providing bed or transfer information click to put a tick box.

''NBBB Bed Level'':- Choose from the drop down list that which describes the level of care and monitoring requested for the patient on the referral transfer form. A full description of these menu items are available from the National Burn Care Review.

''Initial Response'':- All referrals once received should be recorded as either Accept or Refuse. The decisions about Accepting or Refusing a referral will be made by the clinical team at the burn service. This is a Key Performance Indicator (KPI) required field.

''Initial Action'':- Menu items available for this field are based on the option chosen in the Initial Response field. If in Initial Response you choose Accept, options in Initial Action are: Accept for Admission or Accept for Assessment. If you choose Refuse in Initial Response, options available in Initial Action are: Refuse no bed or Refuse no staff. This is a Key Performance Indicator (KPI) required field.

''Transport Type'':- Enter the type of transport predominantly used in transferring the patient to the burn service from either the scene of the accident or from the Emergency Department.

''No. of Journeys'':- Enter the number of journeys the patient made from the scene of the incident to arrival in the burn service eg; scene of incident to ED, ED to burn service equals 2 journeys.

''Reason For Transfer Delay'':- This is a free text field for you to state the reason for the delay in transferring the patient to the burn service. If there was no delay in transfer, there is no need to complete this field.
 

=Outreach Team (BORT - Burns Outreach Team)=

The Burns Outreach Team provides a multi-disciplinary assessment for patients referred to the Outreach service. Delivery of care by the Outreach Team can be done in a variety of settings such as in, out patient clinics, visits to the patient's home or seeing a patient on a hospital ward. The Outreach Team provide all aspects of burn wound management, scarring and aftercare support and education for professionals providing a service to burn injured patients.

The section below can be used to record information about a patient in two ways. First by the Burns Outreach Team:

[[File:BORT.jpg|left|200jpg|BORT]]
''Date of First OR (Outreach) Visit'':- Enter the date the patient's first visit to the burns outreach service.

''Where First Seen'':- Where within the burn service was the patient first seen? Choose from the drop down list what best describes where the initial assessment by the Burns Outreach Team took place. For example; if the patient was seen in the clinic choose clinic on site, if seen in their own home choose home, if seen on a ward within your own hospital choose hospital was on site

''DNA (Did Not Attend) Appointment'':- If the patient did not attend their appointment click into the box to put a tick.
 

The second way in which to use this section other than for Burns Outreach is to record where a patient has been first seen by members of the burns clinical team prior to the patient being admitted onto the burns ward.

[[File:BORT.jpg|left|200jpg|BORT]]
''Date of First OR (Outreach) Visit'':- Leave this blank if the patient was not seen by the Burns Outreach Team.

''Where First Seen'':- Choose from the drop down list what best describes where the patient has been seen and assessed by members of the burns team. For example, if a patient with a major burn was seen by the burns clinical team in the Emergency Department, record this as ED on site. If the patient was seen on the burns ward as they are admitted enter hospital ward on site, if the patient is seen as on the ward as there is no out patient clinic available, click on burn ward attender

''DNA (Did Not Attend) Appointment'':- If the patient has been referred for admission, leave this field blank.

 

=Attendance=

This section requires completion for both a Burns Outreach referral or a referring for admission, as the fields are Key Performance Indicator (KPI) required date and time fields.

[[File:Attendance.jpg|left|22jpg|Attendance]]''Assessment Date'':- In the case of a Burns Outreach Team visit assessment enter the date the attended.

In the event the patient has been assessed by members of the burns clinical team for admission, enter the date assessed. The date in the Assessment Date field can be different to that entered in the Admission Date field because a patient can be assessed in the Emergency Department first but then not be admitted to the Burns Service for some time after that.

''Assessment time'':- Enter the time the patient was assessed.

Once the Referral fields have been completed and if the patient has been accepted for admission, the Admission fields need to be completed. For further information on Admission fields please follow link to [[iBID Admission]]

= Editor Types =

{{Editor Types}}

[[category:User Help]]
[[category:AquilaCRS]]
[[category:IBID]]

IBID Referral

2020-09-03T09:59:17Z

Jan: /* Adding a Host Referral Site */

{{topic|IBID}}

=iBID Referral=
Referral fields provide information about the referrer and referring hospital, treatment the patient has received prior to arrival at the burn service, recording relevant members of staff and the decisions taken once the patient has arrived, through to the placement of the patient in the relevant ward.

Fields marked with two red stars are Key Performance Indicator (KPI) required fields, fields with one grey star are important and must be completed wherever possible. Failure to complete the marked fields will generate a validation error, information not present at the time of referral can be filled in once the information becomes available.

[[File:Referral2.jpg]]

=Referral Details=

[[File:Referralfairstaidgiven.jpg|left|300px|First Aid Given]]
 
''First Aid Given'' - Tick the box if any First Aid was given. If this box is ticked it will generate extra fields to allow further information regarding First Aid given prior to the referral.

''First Aid Delay in Minutes'':- Type in the time delay in minutes from the time of the burn injury to the time First Aid was given; this can be at the scene or upon arrival at the hospital.

''First Aid Type'':- Pick from the drop down list for type of First Aid.

''First Aid Comments'':- A searchable free type box for any additional details relevant to the treatment given to the patient.
 
[[File:ReferralDetails2.jpg|left|300px]]
The
''UK Tarn ID Reference'':- If the UK TARN record reference number is known it should be entered in this field. UK TARN record reference number is used by the Trauma Audit and Research Network to calculate the likely rates of survival for particular injuries or combinations of injuries, taking into account age, gender and the patient’s physical response to their injuries.

''Referred By'':- What is the name of the referring service provider.

''Referral Site'':- Choose from the drop down menu list what best describes the service or source the initial referral come from. If any more accurate description is available that is not in the menu structure, this can be entered in the associated text box.

''Referral Staff'':- Type the name of the member of staff dealing with the case at the referring hospital.

''Host Referral Site'':- Choose a Referral Site from drop down list. For those users with relevant permissions, this field is editable and new referral sites can be added. Please see instructions below.

''Referrer Telephone'':- Type the telephone number of the person responsible for referring the patient to the host referral site.

''Referrer Contact Details'':- The referrer could be a district nurse or a GP for instance. This box allows you to enter as much information regarding the referrer as possible.

''Referral Date'':- This is an essential field for completion. This should be the first date at which contact was made with the burn service in order to make a referral rather than to ask for advice. There is an option to choose a date the calendar by clicking the calendar icon or free type in the the referral date box.

''Referral Time'':- This is an essential field for completion as this field is pivotal in the analysis and reporting of burn injuries, and should record the time the referral was made.

''Referral Comments'':- A searchable free type box that allows as much detail as possible regarding the referral be entered.
 

===Adding a Host Referral Site===

From the iBID Dashboard toolbar, select the "Tools" option.

[[File:ToolsOption.jpg|250px]]

 

Then select "Settings"
 

A system Settings Screen will open.
 

[[File:SystemSettings.jpg|550px]]

Click The "Manage Lookups" option form the options list on the left.

From the Manage Local Lookups List select "IBID Host Referral Site".

[[File:ManageLocalLookupLists.jpg]]

Click the "New" button if there is any information already present form a recent addition to the list.

Type the order the entry is to occupy in the lookup list, enter a lookup code and then the name of the Host Referral Site into the Description box.

Choose the "OK" button and the Host Referral Site Name will be entered in to the "List Contents" box.

Items in the List Contents box will now appear in the "Host Referral Site" drop down list.
 
 

=Referral Assessment TBSA=
[[File:ReferralAssessementTBSA.jpg|left|200jpg|Referral Assessment TBSA]]
''Referral S & SD'':- Enter the portion of the burn that is superficial (S) and superficial dermal (SD), as assessed by the referrer.

''Referral DD & FT'':- Enter the portion of the burn that is deep dermal (DD) and full thickness (FT), as assessed by the referrer.

''Referral Total'':- There is no need to type into this field as the information you have entered into two fields above automatically generates a total body surface area (TBSA) of burn injury.
 
 

=Additional Referral Information=

[[File:Aditional referral Information.jpg|left]]
Enter any further details regarding the referral into free type box.

''Treatment to date'':- This is a free text field and you can fill in as much information as possible regarding the treatment the patient has received up to the point of referral.

''Decision Support'':- Choose from drop down list what best describes the how the decision to support the referral to the burn service was made.
 
 

=Referral Justification=

[[File:Referral justification.jpg|left|300jpg|Referral Justified]]
 
''Referral Justification'':- Choose the relevant tick box(es) that which best describes the justification for the referral of the patient to the burn service.
 
''Referral Justification Text box'':- Enter details and reasons why the patient should be referred.
 
''Referral Accuracy'':- Choose from drop down list and choose whether the referral was accurate or not accurate.
 

=Transfer/Bed Info=
[[File:TransferBedInfo.jpg|left|600jpg|Transfer Bed Info]]
''NBBB Involved in Ref'':- If the National Burn Bed Bureau (NBBB) were involved in the providing bed or transfer information click to put a tick box.

''NBBB Bed Level'':- Choose from the drop down list that which describes the level of care and monitoring requested for the patient on the referral transfer form. A full description of these menu items are available from the National Burn Care Review.

''Initial Response'':- All referrals once received should be recorded as either Accept or Refuse. The decisions about Accepting or Refusing a referral will be made by the clinical team at the burn service. This is a Key Performance Indicator (KPI) required field.

''Initial Action'':- Menu items available for this field are based on the option chosen in the Initial Response field. If in Initial Response you choose Accept, options in Initial Action are: Accept for Admission or Accept for Assessment. If you choose Refuse in Initial Response, options available in Initial Action are: Refuse no bed or Refuse no staff. This is a Key Performance Indicator (KPI) required field.

''Transport Type'':- Enter the type of transport predominantly used in transferring the patient to the burn service from either the scene of the accident or from the Emergency Department.

''No. of Journeys'':- Enter the number of journeys the patient made from the scene of the incident to arrival in the burn service eg; scene of incident to ED, ED to burn service equals 2 journeys.

''Reason For Transfer Delay'':- This is a free text field for you to state the reason for the delay in transferring the patient to the burn service. If there was no delay in transfer, there is no need to complete this field.
 

=Outreach Team (BORT - Burns Outreach Team)=

The Burns Outreach Team provides a multi-disciplinary assessment for patients referred to the Outreach service. Delivery of care by the Outreach Team can be done in a variety of settings such as in, out patient clinics, visits to the patient's home or seeing a patient on a hospital ward. The Outreach Team provide all aspects of burn wound management, scarring and aftercare support and education for professionals providing a service to burn injured patients.

The section below can be used to record information about a patient in two ways. First by the Burns Outreach Team:

[[File:BORT.jpg|left|200jpg|BORT]]
''Date of First OR (Outreach) Visit'':- Enter the date the patient's first visit to the burns outreach service.

''Where First Seen'':- Where within the burn service was the patient first seen? Choose from the drop down list what best describes where the initial assessment by the Burns Outreach Team took place. For example; if the patient was seen in the clinic choose clinic on site, if seen in their own home choose home, if seen on a ward within your own hospital choose hospital was on site

''DNA (Did Not Attend) Appointment'':- If the patient did not attend their appointment click into the box to put a tick.
 

The second way in which to use this section other than for Burns Outreach is to record where a patient has been first seen by members of the burns clinical team prior to the patient being admitted onto the burns ward.

[[File:BORT.jpg|left|200jpg|BORT]]
''Date of First OR (Outreach) Visit'':- Leave this blank if the patient was not seen by the Burns Outreach Team.

''Where First Seen'':- Choose from the drop down list what best describes where the patient has been seen and assessed by members of the burns team. For example, if a patient with a major burn was seen by the burns clinical team in the Emergency Department, record this as ED on site. If the patient was seen on the burns ward as they are admitted enter hospital ward on site, if the patient is seen as on the ward as there is no out patient clinic available, click on burn ward attender

''DNA (Did Not Attend) Appointment'':- If the patient has been referred for admission, leave this field blank.

 

=Attendance=

This section requires completion for both a Burns Outreach referral or a referring for admission, as the fields are Key Performance Indicator (KPI) required date and time fields.

[[File:Attendance.jpg|left|22jpg|Attendance]]''Assessment Date'':- In the case of a Burns Outreach Team visit assessment enter the date the attended.

In the event the patient has been assessed by members of the burns clinical team for admission, enter the date assessed. The date in the Assessment Date field can be different to that entered in the Admission Date field because a patient can be assessed in the Emergency Department first but then not be admitted to the Burns Service for some time after that.

''Assessment time'':- Enter the time the patient was assessed.

Once the Referral fields have been completed and if the patient has been accepted for admission, the Admission fields need to be completed. For further information on Admission fields please follow link to [[iBID Admission]]

= Editor Types =

{{Editor Types}}

[[category:User Help]]
[[category:AquilaCRS]]
[[category:IBID]]

File:ManageLocalLookupLists.jpg

2020-09-03T09:55:29Z

Jan:

IBID Referral

2020-09-03T09:47:11Z

Jan: /* Adding a Host Referral Site */

{{topic|IBID}}

=iBID Referral=
Referral fields provide information about the referrer and referring hospital, treatment the patient has received prior to arrival at the burn service, recording relevant members of staff and the decisions taken once the patient has arrived, through to the placement of the patient in the relevant ward.

Fields marked with two red stars are Key Performance Indicator (KPI) required fields, fields with one grey star are important and must be completed wherever possible. Failure to complete the marked fields will generate a validation error, information not present at the time of referral can be filled in once the information becomes available.

[[File:Referral2.jpg]]

=Referral Details=

[[File:Referralfairstaidgiven.jpg|left|300px|First Aid Given]]
 
''First Aid Given'' - Tick the box if any First Aid was given. If this box is ticked it will generate extra fields to allow further information regarding First Aid given prior to the referral.

''First Aid Delay in Minutes'':- Type in the time delay in minutes from the time of the burn injury to the time First Aid was given; this can be at the scene or upon arrival at the hospital.

''First Aid Type'':- Pick from the drop down list for type of First Aid.

''First Aid Comments'':- A searchable free type box for any additional details relevant to the treatment given to the patient.
 
[[File:ReferralDetails2.jpg|left|300px]]
The
''UK Tarn ID Reference'':- If the UK TARN record reference number is known it should be entered in this field. UK TARN record reference number is used by the Trauma Audit and Research Network to calculate the likely rates of survival for particular injuries or combinations of injuries, taking into account age, gender and the patient’s physical response to their injuries.

''Referred By'':- What is the name of the referring service provider.

''Referral Site'':- Choose from the drop down menu list what best describes the service or source the initial referral come from. If any more accurate description is available that is not in the menu structure, this can be entered in the associated text box.

''Referral Staff'':- Type the name of the member of staff dealing with the case at the referring hospital.

''Host Referral Site'':- Choose a Referral Site from drop down list. For those users with relevant permissions, this field is editable and new referral sites can be added. Please see instructions below.

''Referrer Telephone'':- Type the telephone number of the person responsible for referring the patient to the host referral site.

''Referrer Contact Details'':- The referrer could be a district nurse or a GP for instance. This box allows you to enter as much information regarding the referrer as possible.

''Referral Date'':- This is an essential field for completion. This should be the first date at which contact was made with the burn service in order to make a referral rather than to ask for advice. There is an option to choose a date the calendar by clicking the calendar icon or free type in the the referral date box.

''Referral Time'':- This is an essential field for completion as this field is pivotal in the analysis and reporting of burn injuries, and should record the time the referral was made.

''Referral Comments'':- A searchable free type box that allows as much detail as possible regarding the referral be entered.
 

===Adding a Host Referral Site===

From the iBID Dashboard toolbar, select the "Tools" option.

[[File:ToolsOption.jpg|250px]]

 

Then select "Settings"
 

A system Settings Screen will open.
 

[[File:SystemSettings.jpg|350px]]

Select the "New" button, a code number and display order number will be automatically entered in the relevant boxes.

Type the Host Referral site name in to the Description box.
Choose the "OK" button and the Host Referral Site Name will be entered in to the "List Contents" box.

Items in the List Contents box will appear in the "Host Referral Site" drop down list.
 
 

=Referral Assessment TBSA=
[[File:ReferralAssessementTBSA.jpg|left|200jpg|Referral Assessment TBSA]]
''Referral S & SD'':- Enter the portion of the burn that is superficial (S) and superficial dermal (SD), as assessed by the referrer.

''Referral DD & FT'':- Enter the portion of the burn that is deep dermal (DD) and full thickness (FT), as assessed by the referrer.

''Referral Total'':- There is no need to type into this field as the information you have entered into two fields above automatically generates a total body surface area (TBSA) of burn injury.
 
 

=Additional Referral Information=

[[File:Aditional referral Information.jpg|left]]
Enter any further details regarding the referral into free type box.

''Treatment to date'':- This is a free text field and you can fill in as much information as possible regarding the treatment the patient has received up to the point of referral.

''Decision Support'':- Choose from drop down list what best describes the how the decision to support the referral to the burn service was made.
 
 

=Referral Justification=

[[File:Referral justification.jpg|left|300jpg|Referral Justified]]
 
''Referral Justification'':- Choose the relevant tick box(es) that which best describes the justification for the referral of the patient to the burn service.
 
''Referral Justification Text box'':- Enter details and reasons why the patient should be referred.
 
''Referral Accuracy'':- Choose from drop down list and choose whether the referral was accurate or not accurate.
 

=Transfer/Bed Info=
[[File:TransferBedInfo.jpg|left|600jpg|Transfer Bed Info]]
''NBBB Involved in Ref'':- If the National Burn Bed Bureau (NBBB) were involved in the providing bed or transfer information click to put a tick box.

''NBBB Bed Level'':- Choose from the drop down list that which describes the level of care and monitoring requested for the patient on the referral transfer form. A full description of these menu items are available from the National Burn Care Review.

''Initial Response'':- All referrals once received should be recorded as either Accept or Refuse. The decisions about Accepting or Refusing a referral will be made by the clinical team at the burn service. This is a Key Performance Indicator (KPI) required field.

''Initial Action'':- Menu items available for this field are based on the option chosen in the Initial Response field. If in Initial Response you choose Accept, options in Initial Action are: Accept for Admission or Accept for Assessment. If you choose Refuse in Initial Response, options available in Initial Action are: Refuse no bed or Refuse no staff. This is a Key Performance Indicator (KPI) required field.

''Transport Type'':- Enter the type of transport predominantly used in transferring the patient to the burn service from either the scene of the accident or from the Emergency Department.

''No. of Journeys'':- Enter the number of journeys the patient made from the scene of the incident to arrival in the burn service eg; scene of incident to ED, ED to burn service equals 2 journeys.

''Reason For Transfer Delay'':- This is a free text field for you to state the reason for the delay in transferring the patient to the burn service. If there was no delay in transfer, there is no need to complete this field.
 

=Outreach Team (BORT - Burns Outreach Team)=

The Burns Outreach Team provides a multi-disciplinary assessment for patients referred to the Outreach service. Delivery of care by the Outreach Team can be done in a variety of settings such as in, out patient clinics, visits to the patient's home or seeing a patient on a hospital ward. The Outreach Team provide all aspects of burn wound management, scarring and aftercare support and education for professionals providing a service to burn injured patients.

The section below can be used to record information about a patient in two ways. First by the Burns Outreach Team:

[[File:BORT.jpg|left|200jpg|BORT]]
''Date of First OR (Outreach) Visit'':- Enter the date the patient's first visit to the burns outreach service.

''Where First Seen'':- Where within the burn service was the patient first seen? Choose from the drop down list what best describes where the initial assessment by the Burns Outreach Team took place. For example; if the patient was seen in the clinic choose clinic on site, if seen in their own home choose home, if seen on a ward within your own hospital choose hospital was on site

''DNA (Did Not Attend) Appointment'':- If the patient did not attend their appointment click into the box to put a tick.
 

The second way in which to use this section other than for Burns Outreach is to record where a patient has been first seen by members of the burns clinical team prior to the patient being admitted onto the burns ward.

[[File:BORT.jpg|left|200jpg|BORT]]
''Date of First OR (Outreach) Visit'':- Leave this blank if the patient was not seen by the Burns Outreach Team.

''Where First Seen'':- Choose from the drop down list what best describes where the patient has been seen and assessed by members of the burns team. For example, if a patient with a major burn was seen by the burns clinical team in the Emergency Department, record this as ED on site. If the patient was seen on the burns ward as they are admitted enter hospital ward on site, if the patient is seen as on the ward as there is no out patient clinic available, click on burn ward attender

''DNA (Did Not Attend) Appointment'':- If the patient has been referred for admission, leave this field blank.

 

=Attendance=

This section requires completion for both a Burns Outreach referral or a referring for admission, as the fields are Key Performance Indicator (KPI) required date and time fields.

[[File:Attendance.jpg|left|22jpg|Attendance]]''Assessment Date'':- In the case of a Burns Outreach Team visit assessment enter the date the attended.

In the event the patient has been assessed by members of the burns clinical team for admission, enter the date assessed. The date in the Assessment Date field can be different to that entered in the Admission Date field because a patient can be assessed in the Emergency Department first but then not be admitted to the Burns Service for some time after that.

''Assessment time'':- Enter the time the patient was assessed.

Once the Referral fields have been completed and if the patient has been accepted for admission, the Admission fields need to be completed. For further information on Admission fields please follow link to [[iBID Admission]]

= Editor Types =

{{Editor Types}}

[[category:User Help]]
[[category:AquilaCRS]]
[[category:IBID]]

IBID Referral

2020-09-03T09:46:45Z

2020-08-19T10:16:16Z

Jan: /* Search demographics */

{{topic|AquilaCRS}}

==Search demographics==

Use the [[#Search field]] at the top of the [[Dashboard]] screen or click the "Find Patient" button on the toolbar.

[[File:Find&Create.jpg]]

A Search Parameters form will open.

[[File:SearchPeramiters.png]]

Select the section you need to search in by clicking the circle next to the relevant item i.e Clicking "Significant Event" will search all significant event records, or Dependency Record will search all dependency records for instance.

Fill the form with as many of the patients details known and press the '''Search''' button. Note that the details typed into these fields will be remembered in the event that you have to create a new patient.

In the event that patient details are identified a list of the patients folders will appear in the results section below the search fields. Highlight the patient's name and click the "Open Folder" button, to bypass the patients demographics, click the "Open Demographics" or double click on the patient's name to open the "Patient's Demographics".

If no existing patient is found a [[File:Createpatient.jpg]] button will appear on the Search results toolbar and below the status bar.

===Search Fields===

*NHS Number - If available the NHS number is the most accurate method of finding the correct patient.

*Hospital Number - If known enter the hospital number to narrow down the patient search

*Other Number - When an episode occurs patients are given a unique patient identifier or hospital number. Enter this number if known.

*Vulnerable Person - Tick this box, if this person is marked as "Vulnerable Person" in Patient Demographics.

*Given Name - Enter patients given name in to search field

*Family Name - Enter Patients Family name into the search field

*Name Search - Choose from the drop down list the values you want to search by, "Sounds Like", "Partial Match" or "Exact Match.

*Date of Birth - Enter Patient's Date of birth if known, by free typing or choose from drop down calendar

*Gender - Choose patients gender form drop down list

*Address - Enter patients address if known

*Town - Enter Town if known

*Postcode - Enter postcode if known

*Email - Enter Patients email if known

*Research Folder - Tick box if the Patient has been flagged for research

*Audit Folders - Tick box if patient has been flagged for audit

*Duplicate Folders - Tick box if patient has been flagged as duplicate

*Clear Form Button - Clears all search fields and results

*Search Button - Carries out search using values entered. If no values are entered clicking the "search" button will bring back results for all patients in the database

*Close Button - Closes Search form

*Help Button - Takes you to Aquila Help

===Search Tips===
* Search results match the values chosen from the drop down list as follows:- "Sounds Like", "Partial Match" ALL & "Exact Match".
** Except ''NHS Number'' that is searched for separately from the other fields. I.e. if a patient in the database has the NHS number you supply, their record will be returned regardless of whether that patient matches the rest of the values you entered in the search fields.
* '''Create Patient''' option only shown when:
** the search criteria is sufficient to identify individuals. i.e searching for Audit folders is not sufficient, but given & family name is
** the search criteria can uniquely identify an individual (e.g. NHS Number) and there are no search results
* Name fields are case insensitive and are searched using a phonetic matching algorithm. This means you stand a greater chance of finding the patient you're looking for, but may mean you get more search results that you require. It's not infallible, so Annie = Anny or Anne, but Tom <> Thomas.
* When entering multiple keywords, results are returned where all keywords, or part of, are matched.
* Keywords are matched with words entered into the Patient Folder ''Description'' field.
* ''Don't'' be too specific if looking for patients via free-text fields, like in the Address. If you can find by NHS Number or Hospital No. alone, then do so.
** When searching by name use surname only in case the pt record only has initials for instance.
** When searching by address, use town or area only & consider using part-words, e.g. "manch" or "ester"
* Postcode matches first part of or all of the postcode. For greater flexibility on postcodes use the Query functions

==Search field==

On the menu bar there is a search field. Into this you can enter a variety of data & press enter to perform a search for patients. The data that you enter into the search field will be automatically recognised by the software.

The results are limited to 200 records for speed. Once the results are returned, you can remove this limit to return all the results. If you need more than 200 records returning, it may be wise to consider using a query so that you can analyse the results better.

This search field is also available as the first item on the ''Searches'' drop-down menu.

[[File:Aquilacrs search field nhs number.png|Search field with NHS Number entered]]

===Recognised Values===

Text entered into the search field can be any combination of the following items, and in any order. Text is case insensitive.

* NHS Number: enter a valid nhs number. Search will find this NHS Number ''or'' the rest of the search criteria to ensure complete results.
* Gender: enter ''male'' or ''female''
* Hospital Number: enter 'h:' followed by the hospital number. E.g. ''h:RM34587534''
* Date of Birth: enter a valid date in the format ''dd/mm/yyyy'', e.g. ''01/04/1977''
* Postcode: enter the full postcode, including space, e.g. ''M23 9LT''. Or just enter the first part for a broader search, e.g. ''M23''
* Research Cases: enter ''+research''
* Audit Cases: enter ''+audit''
* Duplicate Folders: enter ''+duplicate''
* Vulnerable Person: enter ''+vulnerable''
* Key words from the Folder description: prefix each word with ''#'', e.g. ''#kettle #cooker #toaster''
* Email address: enter any valid email address.
* Names: Text that is not recognised from any of the above are treated as names in the format ''given-name family-name'' or single words are assumed to be ''family-name''. E.g. ''jane doe'' or ''doe''

===Example Searches===

*'''male M23''' - searches for all males in the M23 postcode area
*'''4144561221 Jane Doe''' - searches for NHS Number 4144561221 OR ''Jane Doe''
*'''23/10/1965 female''' - any female born on 23rd Oct 1965.
*'''M23 male 03/07/1983 +audit''' - males in the M23 postcode district born on 3rd July 1983 that are flagged as an Audit case.
*'''#kettle #pan #hob #cooker #scald male''' - Male patients with the words kettle, pan, hob, cooker & scald anywhere in the folder description.
*'''+duplicates''' - all duplicate folders.

==IBID Search==

On the toolbar there is an option to search using the Trauma Network ID, both options open the same search box displayed below.

[[File:TraumaIDSearchbox.jpg]]

If the Trauma network ID can be copied click the [[File:PasteTraumaNetworkIDButton.jpg]] and it will be pasted into the search box. Otherwise enter the Trauma Network ID and click the ''Arrow'' button, the patient Ibid record will open.

See also: [[Query the database]] | [[Query Results]]

[[category:User Help]]
[[category:AquilaCRS]]
[[category:IBID]]

Search for patients

2020-08-19T10:07:54Z

Jan: /* Search demographics */

{{topic|AquilaCRS}}

==Search demographics==

Use the [[#Search field]] at the top of the [[Dashboard]] screen or click the "Find Patient" button on the toolbar.

[[File:Find&Create.jpg]]

A Search Parameters form will open.

[[File:SearchPeramiters.png]]

Fill the form with as many of the patients details known and press the '''Search''' button. Note that the details typed into these fields will be remembered in the event that you have to create a new patient.

In the event that patient details are identified a list of the patients folders will appear in the results section below the search fields. Highlight the patient's name and click the "Open Folder" button, to bypass the patients demographics, click the "Open Demographics" or double click on the patient's name to open the "Patient's Demographics".

If no existing patient is found a [[File:Createpatient.jpg]] button will appear on the Search results toolbar and below the status bar.

===Search Fields===

*NHS Number - If available the NHS number is the most accurate method of finding the correct patient.

*Hospital Number - If known enter the hospital number to narrow down the patient search

*Other Number - When an episode occurs patients are given a unique patient identifier or hospital number. Enter this number if known.

*Vulnerable Person - Tick this box, if this person is marked as "Vulnerable Person" in Patient Demographics.

*Given Name - Enter patients given name in to search field

*Family Name - Enter Patients Family name into the search field

*Name Search - Choose from the drop down list the values you want to search by, "Sounds Like", "Partial Match" or "Exact Match.

*Date of Birth - Enter Patient's Date of birth if known, by free typing or choose from drop down calendar

*Gender - Choose patients gender form drop down list

*Address - Enter patients address if known

*Town - Enter Town if known

*Postcode - Enter postcode if known

*Email - Enter Patients email if known

*Research Folder - Tick box if the Patient has been flagged for research

*Audit Folders - Tick box if patient has been flagged for audit

*Duplicate Folders - Tick box if patient has been flagged as duplicate

*Clear Form Button - Clears all search fields and results

*Search Button - Carries out search using values entered. If no values are entered clicking the "search" button will bring back results for all patients in the database

*Close Button - Closes Search form

*Help Button - Takes you to Aquila Help

===Search Tips===
* Search results match the values chosen from the drop down list as follows:- "Sounds Like", "Partial Match" ALL & "Exact Match".
** Except ''NHS Number'' that is searched for separately from the other fields. I.e. if a patient in the database has the NHS number you supply, their record will be returned regardless of whether that patient matches the rest of the values you entered in the search fields.
* '''Create Patient''' option only shown when:
** the search criteria is sufficient to identify individuals. i.e searching for Audit folders is not sufficient, but given & family name is
** the search criteria can uniquely identify an individual (e.g. NHS Number) and there are no search results
* Name fields are case insensitive and are searched using a phonetic matching algorithm. This means you stand a greater chance of finding the patient you're looking for, but may mean you get more search results that you require. It's not infallible, so Annie = Anny or Anne, but Tom <> Thomas.
* When entering multiple keywords, results are returned where all keywords, or part of, are matched.
* Keywords are matched with words entered into the Patient Folder ''Description'' field.
* ''Don't'' be too specific if looking for patients via free-text fields, like in the Address. If you can find by NHS Number or Hospital No. alone, then do so.
** When searching by name use surname only in case the pt record only has initials for instance.
** When searching by address, use town or area only & consider using part-words, e.g. "manch" or "ester"
* Postcode matches first part of or all of the postcode. For greater flexibility on postcodes use the Query functions

==Search field==

On the menu bar there is a search field. Into this you can enter a variety of data & press enter to perform a search for patients. The data that you enter into the search field will be automatically recognised by the software.

The results are limited to 200 records for speed. Once the results are returned, you can remove this limit to return all the results. If you need more than 200 records returning, it may be wise to consider using a query so that you can analyse the results better.

This search field is also available as the first item on the ''Searches'' drop-down menu.

[[File:Aquilacrs search field nhs number.png|Search field with NHS Number entered]]

===Recognised Values===

Text entered into the search field can be any combination of the following items, and in any order. Text is case insensitive.

* NHS Number: enter a valid nhs number. Search will find this NHS Number ''or'' the rest of the search criteria to ensure complete results.
* Gender: enter ''male'' or ''female''
* Hospital Number: enter 'h:' followed by the hospital number. E.g. ''h:RM34587534''
* Date of Birth: enter a valid date in the format ''dd/mm/yyyy'', e.g. ''01/04/1977''
* Postcode: enter the full postcode, including space, e.g. ''M23 9LT''. Or just enter the first part for a broader search, e.g. ''M23''
* Research Cases: enter ''+research''
* Audit Cases: enter ''+audit''
* Duplicate Folders: enter ''+duplicate''
* Vulnerable Person: enter ''+vulnerable''
* Key words from the Folder description: prefix each word with ''#'', e.g. ''#kettle #cooker #toaster''
* Email address: enter any valid email address.
* Names: Text that is not recognised from any of the above are treated as names in the format ''given-name family-name'' or single words are assumed to be ''family-name''. E.g. ''jane doe'' or ''doe''

===Example Searches===

*'''male M23''' - searches for all males in the M23 postcode area
*'''4144561221 Jane Doe''' - searches for NHS Number 4144561221 OR ''Jane Doe''
*'''23/10/1965 female''' - any female born on 23rd Oct 1965.
*'''M23 male 03/07/1983 +audit''' - males in the M23 postcode district born on 3rd July 1983 that are flagged as an Audit case.
*'''#kettle #pan #hob #cooker #scald male''' - Male patients with the words kettle, pan, hob, cooker & scald anywhere in the folder description.
*'''+duplicates''' - all duplicate folders.

==IBID Search==

On the toolbar there is an option to search using the Trauma Network ID, both options open the same search box displayed below.

[[File:TraumaIDSearchbox.jpg]]

If the Trauma network ID can be copied click the [[File:PasteTraumaNetworkIDButton.jpg]] and it will be pasted into the search box. Otherwise enter the Trauma Network ID and click the ''Arrow'' button, the patient Ibid record will open.

See also: [[Query the database]] | [[Query Results]]

[[category:User Help]]
[[category:AquilaCRS]]
[[category:IBID]]

File:SearchPeramiters.png

2020-08-19T10:07:35Z

Jan:

Search for patients

2020-08-19T10:06:46Z

Jan: /* Search demographics */

{{topic|AquilaCRS}}

==Search demographics==

Use the [[#Search field]] at the top of the [[Dashboard]] screen or click the "Find Patient" button on the toolbar.

[[File:Find&Create.jpg]]

A Search Parameters form will open.

[[File:SearchPatientForm.jpg]]

Fill the form with as many of the patients details known and press the '''Search''' button. Note that the details typed into these fields will be remembered in the event that you have to create a new patient.

In the event that patient details are identified a list of the patients folders will appear in the results section below the search fields. Highlight the patient's name and click the "Open Folder" button, to bypass the patients demographics, click the "Open Demographics" or double click on the patient's name to open the "Patient's Demographics".

If no existing patient is found a [[File:Createpatient.jpg]] button will appear on the Search results toolbar and below the status bar.

===Search Fields===

*NHS Number - If available the NHS number is the most accurate method of finding the correct patient.

*Hospital Number - If known enter the hospital number to narrow down the patient search

*Other Number - When an episode occurs patients are given a unique patient identifier or hospital number. Enter this number if known.

*Vulnerable Person - Tick this box, if this person is marked as "Vulnerable Person" in Patient Demographics.

*Given Name - Enter patients given name in to search field

*Family Name - Enter Patients Family name into the search field

*Name Search - Choose from the drop down list the values you want to search by, "Sounds Like", "Partial Match" or "Exact Match.

*Date of Birth - Enter Patient's Date of birth if known, by free typing or choose from drop down calendar

*Gender - Choose patients gender form drop down list

*Address - Enter patients address if known

*Town - Enter Town if known

*Postcode - Enter postcode if known

*Email - Enter Patients email if known

*Research Folder - Tick box if the Patient has been flagged for research

*Audit Folders - Tick box if patient has been flagged for audit

*Duplicate Folders - Tick box if patient has been flagged as duplicate

*Clear Form Button - Clears all search fields and results

*Search Button - Carries out search using values entered. If no values are entered clicking the "search" button will bring back results for all patients in the database

*Close Button - Closes Search form

*Help Button - Takes you to Aquila Help

===Search Tips===
* Search results match the values chosen from the drop down list as follows:- "Sounds Like", "Partial Match" ALL & "Exact Match".
** Except ''NHS Number'' that is searched for separately from the other fields. I.e. if a patient in the database has the NHS number you supply, their record will be returned regardless of whether that patient matches the rest of the values you entered in the search fields.
* '''Create Patient''' option only shown when:
** the search criteria is sufficient to identify individuals. i.e searching for Audit folders is not sufficient, but given & family name is
** the search criteria can uniquely identify an individual (e.g. NHS Number) and there are no search results
* Name fields are case insensitive and are searched using a phonetic matching algorithm. This means you stand a greater chance of finding the patient you're looking for, but may mean you get more search results that you require. It's not infallible, so Annie = Anny or Anne, but Tom <> Thomas.
* When entering multiple keywords, results are returned where all keywords, or part of, are matched.
* Keywords are matched with words entered into the Patient Folder ''Description'' field.
* ''Don't'' be too specific if looking for patients via free-text fields, like in the Address. If you can find by NHS Number or Hospital No. alone, then do so.
** When searching by name use surname only in case the pt record only has initials for instance.
** When searching by address, use town or area only & consider using part-words, e.g. "manch" or "ester"
* Postcode matches first part of or all of the postcode. For greater flexibility on postcodes use the Query functions

==Search field==

On the menu bar there is a search field. Into this you can enter a variety of data & press enter to perform a search for patients. The data that you enter into the search field will be automatically recognised by the software.

The results are limited to 200 records for speed. Once the results are returned, you can remove this limit to return all the results. If you need more than 200 records returning, it may be wise to consider using a query so that you can analyse the results better.

This search field is also available as the first item on the ''Searches'' drop-down menu.

[[File:Aquilacrs search field nhs number.png|Search field with NHS Number entered]]

===Recognised Values===

Text entered into the search field can be any combination of the following items, and in any order. Text is case insensitive.

* NHS Number: enter a valid nhs number. Search will find this NHS Number ''or'' the rest of the search criteria to ensure complete results.
* Gender: enter ''male'' or ''female''
* Hospital Number: enter 'h:' followed by the hospital number. E.g. ''h:RM34587534''
* Date of Birth: enter a valid date in the format ''dd/mm/yyyy'', e.g. ''01/04/1977''
* Postcode: enter the full postcode, including space, e.g. ''M23 9LT''. Or just enter the first part for a broader search, e.g. ''M23''
* Research Cases: enter ''+research''
* Audit Cases: enter ''+audit''
* Duplicate Folders: enter ''+duplicate''
* Vulnerable Person: enter ''+vulnerable''
* Key words from the Folder description: prefix each word with ''#'', e.g. ''#kettle #cooker #toaster''
* Email address: enter any valid email address.
* Names: Text that is not recognised from any of the above are treated as names in the format ''given-name family-name'' or single words are assumed to be ''family-name''. E.g. ''jane doe'' or ''doe''

===Example Searches===

*'''male M23''' - searches for all males in the M23 postcode area
*'''4144561221 Jane Doe''' - searches for NHS Number 4144561221 OR ''Jane Doe''
*'''23/10/1965 female''' - any female born on 23rd Oct 1965.
*'''M23 male 03/07/1983 +audit''' - males in the M23 postcode district born on 3rd July 1983 that are flagged as an Audit case.
*'''#kettle #pan #hob #cooker #scald male''' - Male patients with the words kettle, pan, hob, cooker & scald anywhere in the folder description.
*'''+duplicates''' - all duplicate folders.

==IBID Search==

On the toolbar there is an option to search using the Trauma Network ID, both options open the same search box displayed below.

[[File:TraumaIDSearchbox.jpg]]

If the Trauma network ID can be copied click the [[File:PasteTraumaNetworkIDButton.jpg]] and it will be pasted into the search box. Otherwise enter the Trauma Network ID and click the ''Arrow'' button, the patient Ibid record will open.

See also: [[Query the database]] | [[Query Results]]

[[category:User Help]]
[[category:AquilaCRS]]
[[category:IBID]]

Search for patients

2020-08-19T10:06:14Z

Jan: /* Search demographics */

{{topic|AquilaCRS}}

==Search demographics==

Use the [[#Search field]] at the top of the [[Dashboard]] screen or click the "Find Patient" button on the toolbar.

[[File:File:Find&Create.jpg]]

A Search Parameters form will open.

[[File:SearchPatientForm.jpg]]

Fill the form with as many of the patients details known and press the '''Search''' button. Note that the details typed into these fields will be remembered in the event that you have to create a new patient.

In the event that patient details are identified a list of the patients folders will appear in the results section below the search fields. Highlight the patient's name and click the "Open Folder" button, to bypass the patients demographics, click the "Open Demographics" or double click on the patient's name to open the "Patient's Demographics".

If no existing patient is found a [[File:Createpatient.jpg]] button will appear on the Search results toolbar and below the status bar.

===Search Fields===

*NHS Number - If available the NHS number is the most accurate method of finding the correct patient.

*Hospital Number - If known enter the hospital number to narrow down the patient search

*Other Number - When an episode occurs patients are given a unique patient identifier or hospital number. Enter this number if known.

*Vulnerable Person - Tick this box, if this person is marked as "Vulnerable Person" in Patient Demographics.

*Given Name - Enter patients given name in to search field

*Family Name - Enter Patients Family name into the search field

*Name Search - Choose from the drop down list the values you want to search by, "Sounds Like", "Partial Match" or "Exact Match.

*Date of Birth - Enter Patient's Date of birth if known, by free typing or choose from drop down calendar

*Gender - Choose patients gender form drop down list

*Address - Enter patients address if known

*Town - Enter Town if known

*Postcode - Enter postcode if known

*Email - Enter Patients email if known

*Research Folder - Tick box if the Patient has been flagged for research

*Audit Folders - Tick box if patient has been flagged for audit

*Duplicate Folders - Tick box if patient has been flagged as duplicate

*Clear Form Button - Clears all search fields and results

*Search Button - Carries out search using values entered. If no values are entered clicking the "search" button will bring back results for all patients in the database

*Close Button - Closes Search form

*Help Button - Takes you to Aquila Help

===Search Tips===
* Search results match the values chosen from the drop down list as follows:- "Sounds Like", "Partial Match" ALL & "Exact Match".
** Except ''NHS Number'' that is searched for separately from the other fields. I.e. if a patient in the database has the NHS number you supply, their record will be returned regardless of whether that patient matches the rest of the values you entered in the search fields.
* '''Create Patient''' option only shown when:
** the search criteria is sufficient to identify individuals. i.e searching for Audit folders is not sufficient, but given & family name is
** the search criteria can uniquely identify an individual (e.g. NHS Number) and there are no search results
* Name fields are case insensitive and are searched using a phonetic matching algorithm. This means you stand a greater chance of finding the patient you're looking for, but may mean you get more search results that you require. It's not infallible, so Annie = Anny or Anne, but Tom <> Thomas.
* When entering multiple keywords, results are returned where all keywords, or part of, are matched.
* Keywords are matched with words entered into the Patient Folder ''Description'' field.
* ''Don't'' be too specific if looking for patients via free-text fields, like in the Address. If you can find by NHS Number or Hospital No. alone, then do so.
** When searching by name use surname only in case the pt record only has initials for instance.
** When searching by address, use town or area only & consider using part-words, e.g. "manch" or "ester"
* Postcode matches first part of or all of the postcode. For greater flexibility on postcodes use the Query functions

==Search field==

On the menu bar there is a search field. Into this you can enter a variety of data & press enter to perform a search for patients. The data that you enter into the search field will be automatically recognised by the software.

The results are limited to 200 records for speed. Once the results are returned, you can remove this limit to return all the results. If you need more than 200 records returning, it may be wise to consider using a query so that you can analyse the results better.

This search field is also available as the first item on the ''Searches'' drop-down menu.

[[File:Aquilacrs search field nhs number.png|Search field with NHS Number entered]]

===Recognised Values===

Text entered into the search field can be any combination of the following items, and in any order. Text is case insensitive.

* NHS Number: enter a valid nhs number. Search will find this NHS Number ''or'' the rest of the search criteria to ensure complete results.
* Gender: enter ''male'' or ''female''
* Hospital Number: enter 'h:' followed by the hospital number. E.g. ''h:RM34587534''
* Date of Birth: enter a valid date in the format ''dd/mm/yyyy'', e.g. ''01/04/1977''
* Postcode: enter the full postcode, including space, e.g. ''M23 9LT''. Or just enter the first part for a broader search, e.g. ''M23''
* Research Cases: enter ''+research''
* Audit Cases: enter ''+audit''
* Duplicate Folders: enter ''+duplicate''
* Vulnerable Person: enter ''+vulnerable''
* Key words from the Folder description: prefix each word with ''#'', e.g. ''#kettle #cooker #toaster''
* Email address: enter any valid email address.
* Names: Text that is not recognised from any of the above are treated as names in the format ''given-name family-name'' or single words are assumed to be ''family-name''. E.g. ''jane doe'' or ''doe''

===Example Searches===

*'''male M23''' - searches for all males in the M23 postcode area
*'''4144561221 Jane Doe''' - searches for NHS Number 4144561221 OR ''Jane Doe''
*'''23/10/1965 female''' - any female born on 23rd Oct 1965.
*'''M23 male 03/07/1983 +audit''' - males in the M23 postcode district born on 3rd July 1983 that are flagged as an Audit case.
*'''#kettle #pan #hob #cooker #scald male''' - Male patients with the words kettle, pan, hob, cooker & scald anywhere in the folder description.
*'''+duplicates''' - all duplicate folders.

==IBID Search==

On the toolbar there is an option to search using the Trauma Network ID, both options open the same search box displayed below.

[[File:TraumaIDSearchbox.jpg]]

If the Trauma network ID can be copied click the [[File:PasteTraumaNetworkIDButton.jpg]] and it will be pasted into the search box. Otherwise enter the Trauma Network ID and click the ''Arrow'' button, the patient Ibid record will open.

See also: [[Query the database]] | [[Query Results]]

[[category:User Help]]
[[category:AquilaCRS]]
[[category:IBID]]

2019-11-27T16:35:34Z

Jan:

Care Standards Quick Start

2019-11-27T16:31:44Z

Jan: /* Questions List */

Log in to Care Standards using the username and password issued to you.

To request a username and password please contact us by following this link [https://burnstandards.org/contact/ [https://burnstandards.org/contact/] a Username and Password will be sent to the email address provided.

Once you have received your login details enter them in to the Username and Password fields as shown below then click the "Sign In" button.

[[File:Login screen.png|500px]]

The home page will be displayed, an existing list of assessments if any, relevant to your area will be present.

[[File:MyAssessments.jpg|500px]]

On the Tool Bar you will see a drop down list containing;

*"Assessments" this will display your list of assessments.

*"New" this will generate a new assessment.

Next to "Assessments" there is a "Standards" drop down list.

[[File:ViewTheStandards.jpg]]

This List allows you to see the standards and gives further information regarding each standard and it's requirements.

[[File:ViewTheStandardsList.jpg|500px]]

Next to your Name and Email address there is another drop down list.

[[File:AccountDropDownList.jpg]]

This List allows you to update your "User Account" and change your password. Select the "About" option to see System Information and clear your cached data. Logout to exit the program.

= Creating A New Assessment =

To create a new assessment click the New assessment button [[File:NewAssessmentButton.jpg]] or on the toolbar use the down arrow next to "Assessments" to display the drop down list and choose "New".

[[File:NewAssessment.jpg|500px]]

A new assessments screen will open as shown below.

[[File:NewAssessmentScreen.jpg|500px]]

Listed to the left of the New Assessment screen there are some drop down lists, (it is important you select the correct items from these lists as only the relevant questions will then be displayed) select the Organisation, Age Group and Designation to be assessed, then select the Assessment type.

In the status fields under the drop down lists the Date started, Reviewed and Submitted will automatically be filled in at each stage of the process.

Select the "Questions" button to open the self assessment questions.

==Questions List==

A list of Questions will be displayed along with a progress bar to display the progress of each stage of the assessment.

Click the Self Assessment button to display the first set of questions or click the first question on the list.

Once the questions have been answered in full, click the "Submit Scores and Close" button.

Select the Properties button to go to the previous "New Assessments" screen.

Each Question is made up of different sections

[[File:QuestionsList.jpg|800px]]

Using the "Next" button will take you to the next set of questions, however if any question section is not answered the "Next" button becomes unresponsive, to skip a question use the page numbers at the bottom of the page to move on.

[[File:PageNumbers.jpg]]

'''Please note, you will not be able to submit an assessment until all of the questions have been answered in full.'''

Once a question has been fully answered the question number becomes bold making any unanswered questions easily spotted.

Care Standards Quick Start

2019-11-27T16:27:57Z

Jan: /* Questions List */

Log in to Care Standards using the username and password issued to you.

To request a username and password please contact us by following this link [https://burnstandards.org/contact/ [https://burnstandards.org/contact/] a Username and Password will be sent to the email address provided.

Once you have received your login details enter them in to the Username and Password fields as shown below then click the "Sign In" button.

[[File:Login screen.png|500px]]

The home page will be displayed, an existing list of assessments if any, relevant to your area will be present.

[[File:MyAssessments.jpg|500px]]

On the Tool Bar you will see a drop down list containing;

*"Assessments" this will display your list of assessments.

*"New" this will generate a new assessment.

Next to "Assessments" there is a "Standards" drop down list.

[[File:ViewTheStandards.jpg]]

This List allows you to see the standards and gives further information regarding each standard and it's requirements.

[[File:ViewTheStandardsList.jpg|500px]]

Next to your Name and Email address there is another drop down list.

[[File:AccountDropDownList.jpg]]

This List allows you to update your "User Account" and change your password. Select the "About" option to see System Information and clear your cached data. Logout to exit the program.

= Creating A New Assessment =

To create a new assessment click the New assessment button [[File:NewAssessmentButton.jpg]] or on the toolbar use the down arrow next to "Assessments" to display the drop down list and choose "New".

[[File:NewAssessment.jpg|500px]]

A new assessments screen will open as shown below.

[[File:NewAssessmentScreen.jpg|500px]]

Listed to the left of the New Assessment screen there are some drop down lists, (it is important you select the correct items from these lists as only the relevant questions will then be displayed) select the Organisation, Age Group and Designation to be assessed, then select the Assessment type.

In the status fields under the drop down lists the Date started, Reviewed and Submitted will automatically be filled in at each stage of the process.

Select the "Questions" button to open the self assessment questions.

==Questions List==

A list of Questions will be displayed along with a progress bar to display the progress of the answered questions.

Click the Self Assessment button to star the assessment or click the first item on the questions list.

Once the questions have been answered in full, click the Submit scores and Close button.

Select the Properties button to go to the Previous New Assessments Screen.

Each Question is made up of different sections

[[File:QuestionsList.jpg|800px]]

Using the "Next" button will take you to the next set of questions, however if any question section is not answered the Next button becomes unresponsive, to skip a question use the page numbers at the bottom of the page to move on.

[[File:PageNumbers.jpg]]

Please note, you will not be able to submit an assessment until all of the questions have been answered in full.

Once a question has been fully answered the question number becomes bold making any unanswered questions easily spotted.