IBID Record /Demographics

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This topic is for iBID

Choosing an iBID Record type

The Record Type field was introduced originally in the British Isles Burn Injury Database (BIBID) and was known as Record Reason. In iBID this field has now advanced to become a key factor in three features of iBID:

  • it defines which fields are shown
  • it defines which fields are validated
  • it determines how records are interpreted in analysis & calculations
  • It does not however determine what fields are analysed.

Record Selector Box.jpg

The answers to the questions given will determine the record type, the record type will be displayed at the bottom of the Record Selector box.

Please answer the questions as fully and accurately as possible to generate the correct record type.

Click the create button, the correct iBID record type will open.

iBID Record /Demographics

Once a record type has been selected the Record Demographics page will be displayed with the record type shown as selected on the creating an iBID record page.

  • Trauma Network ID - The trauma network ID is an automatically generated unique identification number, allocated to each new patient record at the point of record creation. The Trauma Network ID has recently changed its format due to a different algorithm being used to generate the number.
  • Major Injury Event Number - In the event of a Burns Major Incident, patients who were involved in the major incident and who require treatment at a burn service will be issued with a Major Incident emergency hospital number from the host hospital they are taken to for treatment. Enter this number into the free type box the Major Injury Event Number when known.

Changing the Record Type

Having created an iBID record (see Creating an IBID Record) you can alter the value in the Record Type field.

Please note, this should not be done once information has been entered in the the iBID Record Fields, 
different record types display/hide differing data fields. 
  • Versions 1.1.7 & earlier: altering the record type did not re-validate your data.
  • Versions 1.1.8 & later: altering the record type field re-validates all existing validation messages to ensure they are still valid.

You can also re-validate (see Manual Re-validation) the data in your iBID record.

See also: Validation Errors | Manual Re-validation

iBID Demography Fields

The iBID Demography dataset provides background regarding the patient's living circumstances and Socio-Economic Class along with the general condition and body habitus. This gives a clear indication of the general health and well being of the patient before the episode or injury.


Fields with two red stars next to them are Key Performance Indicators (KPI) required fields, fields with one grey star next to them are important and must be filled in wherever possible. Both these type of fields form part of the analysis process.

Living curcumstances.jpg Living circumstances:- Choose from the drop down list the description of the patient's living circumstances at the time of the injury

Socio Economic Class
Socio Economic class: - Choose as near as possible what describes the patient's social status.

Occupation:- This is a free text field, it will need to be filled in even though in some cases the patient may be retired or is a child i.e Retired Accountant for example.
Earner occupation:- This is a free text field, earner occupation is the occupation of the person who earns an income to support the household. In the case of a child it may be the parent's or guardian's occupation.

Height (m):- Enter the patient's height in metres eg 1.68.

Weight (kg):- Enter the patient's weight in kilograms. The patients weight is a required value and will generate a validation error if not entered. For more information regarding Validation errors please follow link to Validation Errors.

BMI:- This is a calculation field and no data entry is required. The BMI is calculated in this field from data entered into the height and weight fields. If no data is entered into height or weight fields, no data will be shown in the BMI field. If you enter a height but no weight, no BMI is shown and an validation error will appear at the bottom of the screen for the weight. If you enter a patient's weight but not a height, the BMI field will be blank and no validation error will be returned for the missing height.

Body Habitus:- Choose from drop down list of how to best describe the patients body type. The options are: Thin, Medium, Overweight or Obese, .

Written English:- Choose from the drop down list what best describes the patient's written English. The options are Good, Fair, Poor or None.

Spoken English:- Choose from the drop down list what best describes the patient's spoken English. The options are Good, Fair, Poor or None.

Preferred Language:- Choose from drop down list the preferred language of the patient.

Interpreter Required:- If an interpreter is required for the patient, click into the box until a tick appears, indicating that an interpreter is required. If an interpreter is not required leave the field blank.

Once the iBID Demography fields have been filled in, the iBID Pre-Injury Psychological & Physio Scoring fields will need to be completed. For further information please follow link to Psychological & Physio Scoring

Editor Types

Date Editor

Can free type date or select from drop down calender. Enter "Today" or press "Clear to exit without entering data.

Time Editor

Can free type time or use scroll bars at the right of data field.

Date & Time Editor

Free type date dd/mm/yyy and time 00.00, or drop down list. Choose "today" button if event was day of inputting data or "Clear to exit field without data entered.

Drop Down / Lookup List

The Lookup List is a collection of common names, places, catagorys, or other types of information that can help you choose a required field. Click on the down arrow to the right of the data field, highlight the relevant information to enter.

Staff Drop Down / Lookup List

Populated by staff names entered as "Users" in Administration.

'Yes/No/(Don't Know Drop Down

A special kind of drop down list to allow a clearer selection of yes, no & don't know when compared to the tick box. Used predominantly in the iBID editors, but due to roll out to all data-entry fields. Input via keyboard can be acheived by pressing Y or N on the keyboard.


Checked - Positive with a known value = 1.

Unchecked - Negative with a known value = 0.

Gray - Don't know with a value = null.

Please note: Check boxes are grey (Unknown) by default.

Postcode Editor (2 part)

Free type 1st part of postcode letters and numbers.

Free type 2nd part of postcode numbers and letters.

Text Field

A free type field to enter as much detail as possible.

(Note: Max 255 characters)

Memo Field

A free type field to enter as much detail as possible (Unlimited chars)

Automatically Filled in Fields

Sometimes shaded, Aquila will fill in these fields automatically from the data entered in previous fields.