Difference between pages "IBID User Help" and "Import from BIBID v1"

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#REDIRECT [http://extranet.mdsas.nhs.uk/mdsas/NBID/iBID%20Help/Welcome%20to%20iBID.aspx IBID System Documentation]
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{{topic|AquilaCRS}}
  
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{{productTopic|IBID|Documentation}}
 
  
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The user help system can be found here: [http://extranet.mdsas.nhs.uk/mdsas/NBID/iBID%20Help/Welcome%20to%20iBID.aspx IBID System Documentation]
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==Importing Records from BIBID v1==
  
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[[Category:Product Information]]
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The BIBID Import process will import and convert your BIBID records into the new iBID database format.  It creates all the necessary patient and ibid database records, perform data analysis calculations and performs the latest "version 2" validation checks.  '''NB''' this can create a very large number of validation errors.
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[[Category:IBID]]
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===Pre-requisites===
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Due to the high level of processing needed, it is recommended that you select a modern PC on which to run the import.  A high quality network connection to each database is highly desirable if you have an option.  Hardware recommendations:
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* Modern dual core processor
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* Minimum 2Gb RAM.
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You can import data from your older BIBID database if your new iBID v2 database meets the following criteria
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* You have no iBID records already manually entered into your database
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* You have registered your iBID Unit ID and it must match the Unit ID in the BIBID database.
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* You have BIBID v1 installed on the PC you're using to run the import process.
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* Ensure you have access to www.bibid.org.uk & www.nbid.org on the pc you're using (the new software uses these sites to retrieve updates)
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===Step 1: Start the Import===
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Start iBID and log in with the test user as detailed on the software download page, or your own user profile if this is a live system. 
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Firstly, you must register using your existing BIBID Unit ID ('''not''' the test Unit ID, ZZ12345678).
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You will see the following item on the iBID dashboard.
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[[File:bibid_import_dashboard.png]]
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Click '''Run BIBID Import''' to start the import process.
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===Step 2: Log in to BIBID v1===
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You now need to log into BIBID using the '''SYSDBA''' user profile. (You are already logged into iBID).  If you need the SYSDBA password please [http://www.ibidb.org/helpdesk contact Cathy Reade] at Wythenshawe.
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[[File:bibid_import_login.png]]
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===Step 3: Run the Import===
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Once you're logged into BIBID, you will see the start screen that summarises the import process.  This process will take some considerable time depending on the number of records you have in your BIBID database, the specification of the PC you're using & your network conditions. 
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'''It is advisable to ensure that your laptop is connected to a power outlet'''.
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[[File:bibid_import_start.png]]
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Click "Start Import" and the records will start to import and be converted into the new format.
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===Step 4: Confirm the Import was Successful===
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'''1.''' In the event of any errors during import, please record the precise wording of any errors that may appear on screen. Any data errors will appear in the error log that should be sent to us. See below.
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'''2.''' Please ensure that the import process has accurately converted your data: log in to iBID & BIBID simultaneously and '''compare records side-by-side'''.  Please report any inaccuracies you find.
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[[File:Bibid_import_complete.png]]
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===Step 4a: Reporting Errors===
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In the event of any errors, or if you're a beta test site, please attach the log files to an email & send to [mailto:support@evohelpdesk.co.uk support@evohelpdesk.co.uk] for analysis. 
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The log files are saved to your "My Documents" folder and are:
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* '''BIBID_Import_Log.txt'''
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* '''BIBID_Import_Error_Log.txt'''
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===Step 5: Continue working===
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Before continuing to enter new data into the application, please ensure that you have visually compared as many BIBID & iBID records as possible to establish the accuracy of the import.
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Contact details in the event of problems:
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 +
Cathy Reade: 0161 291 6323 / cathy.reade@uhsm.nhs.uk
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Stuart Clennett: 01964 503 400 / stuart@evolutionhealthcaresystems.co.uk
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[[Category:Admin Help]]
 
[[Category:AquilaCRS]]
 
[[Category:AquilaCRS]]
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[[Category:IBID]]

Revision as of 08:55, 11 July 2012

AquilaCRS icon.png

This topic is for AquilaCRS


Importing Records from BIBID v1

The BIBID Import process will import and convert your BIBID records into the new iBID database format. It creates all the necessary patient and ibid database records, perform data analysis calculations and performs the latest "version 2" validation checks. NB this can create a very large number of validation errors.

Pre-requisites

Due to the high level of processing needed, it is recommended that you select a modern PC on which to run the import. A high quality network connection to each database is highly desirable if you have an option. Hardware recommendations:

  • Modern dual core processor
  • Minimum 2Gb RAM.

You can import data from your older BIBID database if your new iBID v2 database meets the following criteria

  • You have no iBID records already manually entered into your database
  • You have registered your iBID Unit ID and it must match the Unit ID in the BIBID database.
  • You have BIBID v1 installed on the PC you're using to run the import process.
  • Ensure you have access to www.bibid.org.uk & www.nbid.org on the pc you're using (the new software uses these sites to retrieve updates)

Step 1: Start the Import

Start iBID and log in with the test user as detailed on the software download page, or your own user profile if this is a live system.

Firstly, you must register using your existing BIBID Unit ID (not the test Unit ID, ZZ12345678).

You will see the following item on the iBID dashboard.

Bibid import dashboard.png

Click Run BIBID Import to start the import process.


Step 2: Log in to BIBID v1

You now need to log into BIBID using the SYSDBA user profile. (You are already logged into iBID). If you need the SYSDBA password please contact Cathy Reade at Wythenshawe.

Bibid import login.png

Step 3: Run the Import

Once you're logged into BIBID, you will see the start screen that summarises the import process. This process will take some considerable time depending on the number of records you have in your BIBID database, the specification of the PC you're using & your network conditions.

It is advisable to ensure that your laptop is connected to a power outlet.

Bibid import start.png

Click "Start Import" and the records will start to import and be converted into the new format.

Step 4: Confirm the Import was Successful

1. In the event of any errors during import, please record the precise wording of any errors that may appear on screen. Any data errors will appear in the error log that should be sent to us. See below.

2. Please ensure that the import process has accurately converted your data: log in to iBID & BIBID simultaneously and compare records side-by-side. Please report any inaccuracies you find.

Bibid import complete.png

Step 4a: Reporting Errors

In the event of any errors, or if you're a beta test site, please attach the log files to an email & send to support@evohelpdesk.co.uk for analysis.

The log files are saved to your "My Documents" folder and are:

  • BIBID_Import_Log.txt
  • BIBID_Import_Error_Log.txt

Step 5: Continue working

Before continuing to enter new data into the application, please ensure that you have visually compared as many BIBID & iBID records as possible to establish the accuracy of the import.

Contact details in the event of problems:

Cathy Reade: 0161 291 6323 / cathy.reade@uhsm.nhs.uk Stuart Clennett: 01964 503 400 / stuart@evolutionhealthcaresystems.co.uk

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