Difference between revisions of "Create a new patient record"

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=Search patient records=
 
=Search patient records=
  
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Before entering a new patient you must first find out if that patient already has an IBID record from a previous episode.
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Before entering a new patient, a search must be done to identify if the patient already has an IBID record, from a previous episode.
  
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Click on new patient icon on the Aquila CRS tool bar.
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Click on new patient icon on the Aquila CRS toolbar, or the New Patient button on the Navigation bar.
  
  
 
[[File:Aquila CRS Tool bar .jpg]]
 
[[File:Aquila CRS Tool bar .jpg]]
  
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Enter the field you want to search for in the relevant named field:-
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Enter the patient information available,  in to the required search fields.
  
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=Create New Patient=
  
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[[File:New Pat search2.jpg]]
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The ''Create New Patient'' button will only appear once sufficient data has been entered in to the search for patient fields.
  
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===Recognised Values===
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Once it is established the patient has no record, click the "Create Patent" button on the search tool bar.
  
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Text entered into the search fields can be any combination of the following items, and in any order. Text is case insensitive.
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[[File:Create Patient button.jpg]]
  
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:NHS Number: enter a valid NHS number. Search will find this NHS Number or the rest of the search criteria to ensure complete results.
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''This will open a New Patient Demographics Form''
  
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:Gender: enter male or female
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The patent's personal details are recorded in the Demographics form. The patents IBID folders are linked to this form for each episode that occurs.
  
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: Hospital Number: enter hospital number. E.g. RM34587534
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For more information on Patient demographics please see [[Patient Demographics]] page.  
  
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:Date of Birth: enter a valid date in the format dd/mm/yyyy, e.g. 01/04/1977
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[[File:Create_new_patient_demographics.jpg]]
  
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:Postcode: enter the full postcode, including space, e.g. M23 9LT. Or just enter the first part for a broader search, e.g. M23
 
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:Research Cases: Tick box
 
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:Audit Cases: Tick Box
 
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:Duplicate Folders: Tick Box
 
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:Vulnerable Person: Tick Box
 
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:Key words from the Folder description: prefix each word with #, e.g. #kettle #cooker #toaster
 
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:Email address: enter any valid email address.
 
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@Names: Text that is not recognised from any of the above are treated as names in the format given-name family-name or single words are assumed to be family-name. E.g. jane doe or doe
 
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=====N.B. Further information regarding searches can be found on the [[Search for patients]] page.=====
 
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The search will bring up the last 200 records used, you may want to click on the "Max Results" Button on the results toolbar.
 
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Check the results carefully, the NHS number or DOB should not have changed however the name and address may have done.
 
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If the patient appears on the list of results click on the patient to highlight and click on the "Open Folder" icon on the tool bar. This will open the patient folder and display any previous episodes.
 
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If you are amending an IBID patient record, highlight the record by clicking on it and click on the Open IBID Icon on the Tool bar for a new record click "New IBID Record"
 
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[[File:Folder Home .jpg]]
 
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=Create New Patient=
 
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If you have established the patient has no record click on the Create Patent button on the search tool bar.
 
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[[File:Create Patient button.jpg]]
 
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===This will open your New Patient Demographics Folder.===
 
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The Patient Demographics folder is the central folder the patent's personal details are recorded. The patents IBID folders are linked to this folder for each episode that occurs.
 
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[[File:Create_new_patient_demographics.jpg]]
 
  
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Once a patient demographics record has been created, a patient folder will need to be created to record the patients clinical details. See [[About Patient Folders]] for more information.
  
  
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[[Category:User Help]]
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[[Category:AquilaCRS]]
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[[Category:IBID]]
  
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= Editor Types =
  
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{{Editor Types}}
  
 
[[Category:User Help]]
 
[[Category:User Help]]
 
[[Category:AquilaCRS]]
 
[[Category:AquilaCRS]]

Latest revision as of 09:56, 21 April 2016

AquilaCRS icon.png

This topic is for AquilaCRS


Search patient records

Before entering a new patient, a search must be done to identify if the patient already has an IBID record, from a previous episode.

Click on new patient icon on the Aquila CRS toolbar, or the New Patient button on the Navigation bar.


Aquila CRS Tool bar .jpg

Enter the patient information available, in to the required search fields.

Create New Patient

The Create New Patient button will only appear once sufficient data has been entered in to the search for patient fields.

Once it is established the patient has no record, click the "Create Patent" button on the search tool bar.

Create Patient button.jpg

This will open a New Patient Demographics Form

The patent's personal details are recorded in the Demographics form. The patents IBID folders are linked to this form for each episode that occurs.

For more information on Patient demographics please see Patient Demographics page.

Create new patient demographics.jpg


Once a patient demographics record has been created, a patient folder will need to be created to record the patients clinical details. See About Patient Folders for more information.

Editor Types

Date Editor

Can free type date or select from drop down calender. Enter "Today" or press "Clear to exit without entering data.

Time Editor

Can free type time or use scroll bars at the right of data field.

Date & Time Editor

Free type date dd/mm/yyy and time 00.00, or drop down list. Choose "today" button if event was day of inputting data or "Clear to exit field without data entered.

Drop Down / Lookup List

The Lookup List is a collection of common names, places, catagorys, or other types of information that can help you choose a required field. Click on the down arrow to the right of the data field, highlight the relevant information to enter.

Staff Drop Down / Lookup List

Populated by staff names entered as "Users" in Administration.

'Yes/No/(Don't Know Drop Down

A special kind of drop down list to allow a clearer selection of yes, no & don't know when compared to the tick box. Used predominantly in the iBID editors, but due to roll out to all data-entry fields. Input via keyboard can be acheived by pressing Y or N on the keyboard.

Tickbox

Checked - Positive with a known value = 1.

Unchecked - Negative with a known value = 0.

Gray - Don't know with a value = null.

Please note: Check boxes are grey (Unknown) by default.

Postcode Editor (2 part)

Free type 1st part of postcode letters and numbers.

Free type 2nd part of postcode numbers and letters.

Text Field

A free type field to enter as much detail as possible.

(Note: Max 255 characters)

Memo Field

A free type field to enter as much detail as possible (Unlimited chars)

Automatically Filled in Fields

Sometimes shaded, Aquila will fill in these fields automatically from the data entered in previous fields.

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