Difference between revisions of "Create a new patient record"
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=Search patient records= | =Search patient records= | ||
| − | Before entering a new patient | + | Before entering a new patient, a search must be done to identify if the patient already has an IBID record, from a previous episode. |
Click on new patient icon on the Aquila CRS tool bar. | Click on new patient icon on the Aquila CRS tool bar. | ||
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[[File:Aquila CRS Tool bar .jpg]] | [[File:Aquila CRS Tool bar .jpg]] | ||
| − | Enter the field | + | Enter the field parameters to search for in the relevant named field:- |
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:Email address: enter any valid email address. | :Email address: enter any valid email address. | ||
| − | + | :Names: Text not recognised from any of the above are treated as names in the format given-name family-name or single words are assumed to be family-name. E.g. Jane Doe or doe | |
'''N.B. Further information regarding searches can be found on the [[Search for patients]] page''' | '''N.B. Further information regarding searches can be found on the [[Search for patients]] page''' | ||
| − | The search will bring up the last 200 records used, | + | The search will bring up the last 200 records used, click on the "Max Results" Button on the results tool bar for the maximum results available. |
Check the results carefully, the NHS number or DOB should not have changed however the name and address may have done. | Check the results carefully, the NHS number or DOB should not have changed however the name and address may have done. | ||
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If the patient appears on the list of results click on the patient to highlight and click on the "Open Folder" icon on the tool bar. This will open the patient folder and display any previous episodes. | If the patient appears on the list of results click on the patient to highlight and click on the "Open Folder" icon on the tool bar. This will open the patient folder and display any previous episodes. | ||
| − | + | To amend an IBID patient record, highlight the record by clicking it and use the "Open IBID" Icon on the Tool bar. For a new record click "New IBID Record" | |
[[File:Folder Home .jpg]] | [[File:Folder Home .jpg]] | ||
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=Create New Patient= | =Create New Patient= | ||
| − | + | Once it is established the patient has no record, click the "Create Patent" button on the search tool bar. | |
[[File:Create Patient button.jpg]] | [[File:Create Patient button.jpg]] | ||
| − | ''This will open | + | ''This will open a New Patient Demographics Form'' |
| − | The | + | The patent's personal details are recorded in the Demographics form. The patents IBID folders are linked to this form for each episode that occurs. |
For more information on Patient demographics please see [[Patient Demographics]] page. | For more information on Patient demographics please see [[Patient Demographics]] page. | ||
Revision as of 12:37, 12 December 2013
This topic is for AquilaCRS
Search patient records
Before entering a new patient, a search must be done to identify if the patient already has an IBID record, from a previous episode.
Click on new patient icon on the Aquila CRS tool bar.
Enter the field parameters to search for in the relevant named field:-
Recognised Values
Text entered into the search fields can be any combination of the following items, and in any order. Text is case insensitive.
- NHS Number: enter a valid NHS number. Search will find this NHS Number or the rest of the search criteria to ensure complete results.
- Gender: enter male or female
- Hospital Number: enter hospital number. E.g. RM34587534
- Date of Birth: enter a valid date in the format dd/mm/yyyy, e.g. 01/04/1977
- Postcode: enter the full postcode, including space, e.g. M23 9LT. Or just enter the first part for a broader search, e.g. M23
- Research Cases: Tick box
- Audit Cases: Tick Box
- Duplicate Folders: Tick Box
- Vulnerable Person: Tick Box
- Key words from the Folder description: prefix each word with #, e.g. #kettle #cooker #toaster
- Email address: enter any valid email address.
- Names: Text not recognised from any of the above are treated as names in the format given-name family-name or single words are assumed to be family-name. E.g. Jane Doe or doe
N.B. Further information regarding searches can be found on the Search for patients page
The search will bring up the last 200 records used, click on the "Max Results" Button on the results tool bar for the maximum results available.
Check the results carefully, the NHS number or DOB should not have changed however the name and address may have done.
If the patient appears on the list of results click on the patient to highlight and click on the "Open Folder" icon on the tool bar. This will open the patient folder and display any previous episodes.
To amend an IBID patient record, highlight the record by clicking it and use the "Open IBID" Icon on the Tool bar. For a new record click "New IBID Record"
Create New Patient
Once it is established the patient has no record, click the "Create Patent" button on the search tool bar.
This will open a New Patient Demographics Form
The patent's personal details are recorded in the Demographics form. The patents IBID folders are linked to this form for each episode that occurs.
For more information on Patient demographics please see Patient Demographics page.
Once a patent record has been completed a patient folder will need to be created to record the patients episode. Many episodes can be created under each patient record, for further information on patent folders follow link to About Patient Folders.
