Difference between revisions of "Import from BIBID v1"

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(Completed instructions)
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===Pre-requisites===
 
===Pre-requisites===
−
 
−
* Download & install the beta version of the software from www.ibidb.org (website logins available from Cathy Reade)
 
−
* Register the new software using your existing BIBID Unit ID '''not''' the test Unit ID.
 
−
* Ensure you have access to www.bibid.org.uk & www.nbid.org (the new software uses these sites to retrieve updates)
 
  
 
You can import data from your older BIBID database if your new iBID v2 database meets the following criteria
 
You can import data from your older BIBID database if your new iBID v2 database meets the following criteria
 +
 
* You have no iBID records already manually entered into your database
 
* You have no iBID records already manually entered into your database
 
* You have registered your iBID Unit ID and it must match the Unit ID in the BIBID database.
 
* You have registered your iBID Unit ID and it must match the Unit ID in the BIBID database.
 
* You have BIBID v1 installed on the PC you're using to run the import process.
 
* You have BIBID v1 installed on the PC you're using to run the import process.
 +
* Ensure you have access to www.bibid.org.uk & www.nbid.org on the pc you're using (the new software uses these sites to retrieve updates)
  
−
===Step 1: Start iBID v2===
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===Step 1: Start the Import===
  
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Start iBID and log in with the test user as detailed on the software download page.   
+
Start iBID and log in with the test user as detailed on the software download page, or your own user profile if this is a live system.   
  
−
Firstly, you must register using your existing BIBID Unit ID, '''not''' the test Unit ID.
+
Firstly, you must register using your existing BIBID Unit ID ('''not''' the test Unit ID, ZZ12345678).
  
 
You will see the following item on the iBID dashboard.
 
You will see the following item on the iBID dashboard.
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Click '''Run BIBID Import''' to start the import process.
 
Click '''Run BIBID Import''' to start the import process.
 +
  
 
===Step 2: Log in to BIBID v1===
 
===Step 2: Log in to BIBID v1===
  
−
You now need to log into BIBID using the '''SYSDBA''' user profile. (You are already logged into iBID).  If you need the SYSDBA password please contact Cathy Reade at Wythenshawe.
+
You now need to log into BIBID using the '''SYSDBA''' user profile. (You are already logged into iBID).  If you need the SYSDBA password please [http://www.ibidb.org/helpdesk contact Cathy Reade] at Wythenshawe.
  
 
[[File:bibid_import_login.png]]
 
[[File:bibid_import_login.png]]
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Once you're logged into BIBID, you will see the start screen that summarises the import process.  This process will take some considerable time depending on the number of records you have in your BIBID database, the specification of the PC you're using & your network conditions.   
 
Once you're logged into BIBID, you will see the start screen that summarises the import process.  This process will take some considerable time depending on the number of records you have in your BIBID database, the specification of the PC you're using & your network conditions.   
  
−
'''Please ensure''' that if you're using a laptop it has sufficient battery or is using AC power.
+
'''It is advisable to ensure that your laptop is connected to a power outlet'''.
  
 
[[File:bibid_import_start.png]]
 
[[File:bibid_import_start.png]]
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===Step 4: Confirm the Import was Successful===
 
===Step 4: Confirm the Import was Successful===
 +
 +
In the event of an error, please record the precise wording of any errors that appear on screen.
  
 
[[File:Bibid_import_complete.png]]
 
[[File:Bibid_import_complete.png]]
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Any errors will appear in the error log.   
 
Any errors will appear in the error log.   
  
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If you are a testing site, please email '''ALL''' "bibid_import" log files to support@evohelpdesk.co.uk for analysis.
+
===Step 4a: Reporting Errors===
 +
 
 +
In the event of any errors please attach the log files to an email & send to [mailto:support@evohelpdesk.co.uk support@evohelpdesk.co.uk] for analysis.
 +
 
 +
The log files are saved to your "My Documents" folder and are:
 +
 
 +
* '''BIBID_Import_Log.txt'''
 +
* '''BIBID_Import_Error_Log.txt'''
  
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( TO DO include instructions for this )
 
  
 
[[Category:Admin Help]]
 
[[Category:Admin Help]]
 
[[Category:AquilaCRS]]
 
[[Category:AquilaCRS]]
 
[[Category:IBID]]
 
[[Category:IBID]]

Revision as of 16:21, 5 June 2012

AquilaCRS icon.png

This topic is for AquilaCRS


Importing Records from BIBID v1

The BIBID Import process will import and convert your BIBID records into the new iBID database format.

Pre-requisites

You can import data from your older BIBID database if your new iBID v2 database meets the following criteria

  • You have no iBID records already manually entered into your database
  • You have registered your iBID Unit ID and it must match the Unit ID in the BIBID database.
  • You have BIBID v1 installed on the PC you're using to run the import process.
  • Ensure you have access to www.bibid.org.uk & www.nbid.org on the pc you're using (the new software uses these sites to retrieve updates)

Step 1: Start the Import

Start iBID and log in with the test user as detailed on the software download page, or your own user profile if this is a live system.

Firstly, you must register using your existing BIBID Unit ID (not the test Unit ID, ZZ12345678).

You will see the following item on the iBID dashboard.

Bibid import dashboard.png

Click Run BIBID Import to start the import process.


Step 2: Log in to BIBID v1

You now need to log into BIBID using the SYSDBA user profile. (You are already logged into iBID). If you need the SYSDBA password please contact Cathy Reade at Wythenshawe.

Bibid import login.png

Step 3: Run the Import

Once you're logged into BIBID, you will see the start screen that summarises the import process. This process will take some considerable time depending on the number of records you have in your BIBID database, the specification of the PC you're using & your network conditions.

It is advisable to ensure that your laptop is connected to a power outlet.

Bibid import start.png

Click "Start Import" and the records will start to import and be converted into the new format.

Step 4: Confirm the Import was Successful

In the event of an error, please record the precise wording of any errors that appear on screen.

Bibid import complete.png

Any errors will appear in the error log.

Step 4a: Reporting Errors

In the event of any errors please attach the log files to an email & send to support@evohelpdesk.co.uk for analysis.

The log files are saved to your "My Documents" folder and are:

  • BIBID_Import_Log.txt
  • BIBID_Import_Error_Log.txt
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