Create a new patient record

This topic is for AquilaCRS

Search patient records

Before entering a new patient, a search must be done to identify if the patient already has an IBID record, from a previous episode.

Click on new patient icon on the Aquila CRS tool bar.

Enter the field parameters to search for in the relevant named field:-

Recognised Values

Text entered into the search fields can be any combination of the following items, and in any order. Text is case insensitive.

NHS Number- Enter a valid NHS number. Search will find this NHS Number or the rest of the search criteria to ensure complete results.

Gender - Enter male or female

Hospital Number - Enter hospital number. E.g. RM34587534

Date of Birth - Enter a valid date in the format dd/mm/yyyy, e.g. 01/04/1977

Postcode - Enter the full postcode, including space, e.g. M23 9LT. Or just enter the first part for a broader search, e.g. M23

Research Cases - Tick box

Audit Cases - Tick Box

Duplicate Folders - Tick Box

Vulnerable Person - Tick Box

Key words from the Folder description - prefix each word with #, e.g. #kettle #cooker #toaster

Email address - enter any valid email address.

Names - Text not recognised from any of the above are treated as names in the format given-name family-name or single words are assumed to be family-name. E.g. Jane Doe or doe

N.B. Further information regarding searches can be found on the Search for patients page

The search will bring up the last 200 records used, click on the "Max Results" Button on the results tool bar for the maximum results available.

Check the results carefully, the NHS number or DOB should not have changed however the name and address may have done.

If the patient appears on the list of results click on the patient to highlight and click on the "Open Folder" icon on the tool bar. This will open the patient folder and display any previous episodes.

To amend an IBID patient record, highlight the record by clicking it and use the "Open IBID" Icon on the Tool bar. For a new record click "New IBID Record"

Create New Patient

Once it is established the patient has no record, click the "Create Patent" button on the search tool bar.

This will open a New Patient Demographics Form

The patent's personal details are recorded in the Demographics form. The patents IBID folders are linked to this form for each episode that occurs.

For more information on Patient demographics please see Patient Demographics page.

Once a patent record has been completed a patient folder will need to be created to record the patients episode. Many episodes can be created under each patient record, for further information on patent folders follow link to About Patient Folders.